Payment Options
- Full payment at time of registration
- Deferred payment plan
- Financial Aid
- VA benefits
- Employer sponsorship
- Employer reimbursement
Deferred Payment Plan
The deferred payment plan allows semester students to pay their tuition in three installments: one-third at registration, one-third on or before the end of the fourth week of classes and one-third on or before the end of the eighth week. Students taking 8-week classes may also pay their tuition using a deferred payment plan; 50 percent of tuition is due upon registration and the remaining balance is due four weeks after classes begin. The cost of the deferred payment plan is $30, which is due with the first installment.
Nonpayment of tuition deposits may result in registration cancellation. Failure to adhere to the arrangements of the deferred payment plan may result in immediate dismissal from the university. Students who abuse the deferred payment plan will not be allowed to defer their tuition in the future.
Students on academic last warning are not eligible to use the deferred payment plan and must pay their tuition in full at registration.
Employer Sponsorship
Students who are sponsored by an employer or other appropriate third party must submit authorization forms to the Business Office at the time of registration. Sponsors will be billed directly. Tuition not covered will be the responsibility of the student.
Employer Tuition Reimbursement
Students who are reimbursed by their employers must pay in full or use the undergraduate deferred payment plan.
Graduate students (masters and doctorate) who are reimbursed by an employer must submit authorization forms to the Business Office at the time of registration along with one third (1/3) of the tuition cost. Balance is due ten (10) days after classes end. Students who do not pay within the ten days will be subject to deferment fees and required to follow the standard payment options in the future.
Financial Aid
All students who receive financial aid are required to pay the remaining balance in full or follow the appropriate deferred payment plan. If funds have not been received by the university from a particular financial aid source, that amount will not be credited to the student’s account and cannot be provided to the student, even if notification of the award has been received.
Book Vouchers
All students receiving financial aid in excess of tuition, fees and on-campus housing charges may be considered for a book voucher. The Business Office must receive all financial aid proceeds, including federal and private loans, for students to receive a book voucher.
Obligation for Payment
Tuition and fees for all students become an obligation in accordance with the provisions of the refund schedule in this section. Failure to pay any debt when due to the university is considered sufficient cause to bar the student from classes or examinations or to withhold diploma, scholastic certificate or transcript of record. Students with outstanding accounts will be sent to collections. Collection or litigation expenses associated with this account are the responsibility of the student. Students whose accounts are past due one semester will be notified that their accounts are in jeopardy of being referred to a collection agency.
Refund Policy
Dropping or Withdrawing from Classes
It is the students’ responsibility to officially drop any class in which they are enrolled. This includes situations in which the student never attended the first class meeting. Never attending or ceasing to attend classes does not constitute an official withdrawal or relieve students of their financial obligation to Capitol Technology University.
Full tuition refunds are available only to students who officially drop a class before the first day of classes. After the first day of classes, any student who drops or withdraws from class will be subject to the tuition refund schedule, outlined below. Refunds are effective on the date the drop or withdrawal is submitted to the Office of Registration and Records.
Refunds are computed according to the following schedule and are a percentage based on the full tuition amount for each course. The percentage listed equates to the student refund in the event the balance was paid in full before the start of class. Students on company contract may be personally responsible for the balance of their tuition, in the event their company only pays for completed courses.
Please refer to the published semester and term calendars or online for specific dates of refunds.
Tuition Refund Schedules
8-Week Term Courses
100% Student drops before the first day of classes
75% Student drops during the first week of classes
50% Student drops during the second week of classes
25% Student drops during the third week of classes
0% Student drops after the third week of classes
16-Week Term Courses
100% Student drops before the first day of classes
75% Student drops during the first or second week of classes
50% Student drops during the third week of classes
25% Student drops during the fourth week of classes
0% Student drops after the fourth week of classes
Military Tuition Assistance Refund Policy
Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded. To comply with the Department of Defense policy, Capitol Technology University will return any unearned TA funds on a proportional basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. If a service member stops attending due to a military service obligation, Capitol Technology University will work with the affected service member to identify solutions that will not result in a student debt for the returned portion.
When a student “officially” withdraws from a course, the date of withdrawal will be used as the last date of attendance. If a student receives a grade of F (failure for nonattendance) for a course, that is considered an “unofficial” withdrawal. For unofficial withdrawals, Capitol Technology University will determine the last date of attendance by reviewing the last date of activity within a course. For online courses, Capitol Technology University will determine last date of attendance based on the last date a student made a contribution to the class or submitted an assignment. For on-campus courses, Capitol Technology University will reach out to the professor to determine the last date of attendance.
Once last date of attendance has been determined, Capitol Technology University will recalculate the student’s TA eligibility based on the following formula: Percentage earned equals number of days completed divided by total number of days on the course.
Determining eligibility for TA is class specific. The start and end date will be used for each class to determine eligibility. Using the formula above, Capitol Technology University will be required to return to the Department of Defense some or all of the TA awarded to service members that did not complete at least 60% of each course, possibly creating a balance on the Capitol Technology University student account.
Federal Return of Funds Policy
The Office of Financial Aid is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed or take a leave of absence before completing 60% of a semester or term. The federal Title IV financial aid programs must be recalculated in these situations.
If a student leaves Capitol Technology University before completing 60% of a semester or term, the Office of Financial Aid recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:
Percentage of semester or term completed = the number of days completed up to the withdrawal date divided by the total days in the semester or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.
Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:
Aid to be returned = 100% of the aid that could be disbursed minus the percentage of earned aid for the semester or term.
If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution. Title IV funds are returned within 45 days from the date the university determined the student withdrew.
If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement that must be paid within 120 days of the student’s withdrawal.
Post withdrawal Pell disbursements will be made within 45 days of the date the university determined the student withdrew. Post withdrawal Loan disbursements require the student or Parent for PLUS loans to authorize the post withdraw disbursement. Therefore the university will offer the post withdrawal disbursement within 30 days, giving the student or parent an additional 14 days to accept or decline the post withdrawal disbursement. If accepted the post withdrawal loan disbursement will be made within 14 days of student/parent acceptance.
Credit Balances on student accounts are refunded within 14 days of occurrence.
Refunds are allocated in the following order:
- Unsubsidized Direct Loans
- Subsidized Direct Loans
- Federal Perkins Loans
- Direct PLUS Loans
- Federal Pell Grants
- Federal Supplemental Opportunity Grants
According to federal regulation, a financial aid student who receives all F’s during a period of enrollment is considered not to have attended any of his or her classes; therefore, all financial aid received for that period of enrollment must be returned to the Department of Education. Financial aid will not have to be returned to the federal government if at least one of the student’s professors verifies that the student has been in class and really earns the failing grade. The return of financial aid does not relieve the student of financial obligations.
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