Academic Standing
Students seeking a bachelor’s or associate degree are in good academic standing if they have a cumulative grade point average of at least 2.0 in their degree program and are not on academic suspension. Students seeking a master’s or doctoral degree are in good academic standing if they have a CGPA of at least 3.0 and are not on academic suspension.
Repeating a Class
A specific course may be repeated twice in order to improve a grade or replace a W or X. Therefore, a student may take a specific course only three times. Three time enrollment is limited to a maximum of five different courses during a student’s academic career. The higher grade is used and the lower grade is omitted in computing the CGPA. All grades are recorded on the student’s transcript.
Any student who has taken a course required for their degree three times and has not achieved a satisfactory grade will be dismissed from that academic program. The dismissed student is permitted to apply for any other program that does not require that specific course.
An academically dismissed student with extenuating circumstances can appeal in writing to the Vice President for Academic Affairs for recommendation.
Satisfactory Academic Progress for Students Receiving Financial Aid
Undergraduate and graduate students receiving federal aid must meet satisfactory academic progress (SAP) standards or risk the cancellation of financial awards and repayment of funds already received. See page 43 for the policy.
Academic Probation
Academic probation alerts students that they are in academic trouble and will be suspended from the university if their GPA and CGPA are not brought up to good academic standing (see above).
Undergraduate students are placed on academic probation under the following conditions:
- If a student registers for MA 005 or EN 001 and does not complete the course with a P.
- If the CGPA of an undergraduate student with fewer than 30 attempted credits falls below 1.7.
- If the CGPA of an undergraduate student with more than 30 attempted credits falls below 2.0.
Undergraduate students on academic probation must have a mandatory meeting with their advisor before registration and may not register for more than 12 semester credits, or no more than four courses.
Master’s degree students whose cumulative GPA falls below 3.0 are placed on last warning. Students on academic probation will be given three semesters (registered for coursework) to raise their CGPA to 3.0 and must consult with their advisor on the best course options.
Doctoral students must maintain a 3.0 GPA. A grade of C or below is not acceptable. A doctoral student who receives a C or lower in any course must repeat that course, achieving a B or higher before moving on in the program. Students failing to successfully achieve a grade of B or higher in a single course after three attempts will be dismissed from the program. A student whose cumulative grade point average falls below 3.0 will be placed on academic probation. Probation will be lifted when the student achieves a cumulative GPA of 3.0. Students failing to meet any of these criteria will be dismissed from the doctoral program.
Academic Suspension
Undergraduate students who have not completed the prerequisites for MA 110 , MA 112 or MA 114 and EN 101 through placement testing, or successful completion of MA 005 and EN 001 after two attempts, will be suspended from the university until it is demonstrated that they can achieve and maintain good academic standing at the university level by successfully completing MA 110 , MA 112 or MA 114 and EN 101 (depending on their degree program) at another accredited college or university with a grade of C or better.
Undergraduate students whose cumulative GPA has been below 2.0 for three consecutive semesters will be suspended from the university for one academic semester after which they may return to the university. Students suspended from the university are not relieved of their financial obligations.
Upon return, students will remain on probation and must achieve and maintain good academic standing or be suspended from the university until it is demonstrated to the faculty that they can achieve and maintain good academic standing at the university level. To demonstrate to the faculty that a student can achieve and maintain good academic standing at the university level, he or she must complete at least six academic courses (a minimum of 18 credits) with grades of a C or better at another accredited college or university. Before a student is readmitted to Capitol Technology University, the director of admissions will review his or her file.
Academic Dismissal
After a second suspension, undergraduate students who have been readmitted to Capitol Technology University after completing 18 credits at another institution must earn a 2.0 GPA each semester. If their GPA falls below 2.0 at any time, they will be dismissed and not permitted to return to Capitol Technology University. Graduate students who fail to reach the 3.0 requirement in the allowed period will be automatically dismissed and may not be readmitted to the university for at least one year after the effective date of dismissal.
Students dismissed from the university are not relieved of their financial obligations.
The U.S. Department of Veterans Affairs regional office will be notified if students receiving VA educational benefits are suspended or terminated. The Vice President for Academic Affairs will consider re-entry requests on an individual basis from students who have been dismissed for unsatisfactory progress.
The Office of Registration and Records will maintain a record of each VA student’s grades in accordance with VA regulations. A student can request official transcripts from the Office of Registration and Records as long as his or her financial accounts are current.
Any doctoral student who has been dismissed for failure to meet academic standards becomes eligible to reapply no sooner than one year after the dismissal date. Students will be required to submit a letter with the application, outlining how the reasons for the conditions that led to dismissal have been re-mediated and why the student is now confident that he or she will succeed in the program. The student must meet all the requirements of the degree existing at the time of readmission.
Disciplinary Dismissal
The continued enrollment of any student is dependent upon proper conduct. Failure to comply with the university’s regulations, or conduct deemed by the faculty as inconsistent with general good order, is regarded as sufficient cause for irreversible dismissal. The university reserves the right to terminate a student’s enrollment at any time for cause. Students dismissed from the university are not relieved of their financial obligations. Students who are dismissed for academic dishonesty or other breaches of student conduct will not be considered for readmission.
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